Privacy Policy and Data Protection

In May 2018, a new European law called the General Data Protection Regulation (GDPR) became law. The purpose of this law is to give people more control over how organisations use their data.

This page explains how Bodyworks Pilates collects data and what we do with it.

How and what data is being collected?

All data is collected through our website or other communication channels. Depending on our relationship with you, this could include items such as your email address, phone number/s via your initial business enquiry, contact log.

Then on joining classes, address, date of birth, emergency contact details, and with our Enrolment Form your health and wellbeing and suitability to attend our Pilates classes, Workshops or One to One Tuition.

Our website also uses Cookies during its operation, the details of these Cookies via our Cookie notice.

Who is collecting the data?

The data is collected by Julie Pedrick, trading as Bodyworks Pilates, with Julie Pedrick as the sole director.

Will the data be shared with any third parties?

There may be circumstances during any business relationship where there is a need to share information. This will only be done with your explicit permission and only for as long as is necessary.

3rd party tools are used as part of our day-to-day business which may mean that your information will pass through their systems.

Our website is designed by Fortem Digital and is secured by an SSL certificate.

Gmail is our email provider.

Mailchimp is our emarketing provider
Gymcatch is our online booking system and via Gymcatch we use Stripe for transactions. All of these businesses are fully compliant with the GDPR Act.

How will the information be used?

We use your contact details to send you information about our classes, new course dates and other Pilates related information.

Once in our classes we use the Enrolment form to ensure we are aware of your health and well-being and plan our classes accordingly. This information is shared with the Bodyworks Pilates Instructors to ensure we teach at a suitable level for your needs.

No data is shared with any third party unless there is a need with a health professional. This will only be done with your full agreement.

Upon leaving our classes if a paper copy of your Enrolment Form is held with us, it will be stored in a locked filing cabinet for 7 years, thereafter it will be destroyed. If completed online, your enrolment form will be held securely on a password protected computer. allowing you to update it each year. After 7 years, it will be deleted completely.

How long will the data be stored for?

The data will be stored in line with UK tax laws and if attended our classes or had any private tuition, then in line with insurance requirements.

Your right to be forgotten

You can at any time contact us and ask us to remove your information from our database, which we can do easily for anyone who have never attended any classes or had any financial transactions with us. For anyone who has attended classes or private tuition, we can remove your details so that nothing further is sent to you regarding our classes or workshop offerings, other information will be kept again in line with UK tax laws and insurance purposes until we can legitimately destroy or delete any records.

What rights does the data subject have?

You have the right to view the information we hold. If you wish to do so, please contact Julie at julie@bodyworkspilates.co.uk / 07941 428190.

How can the data subject raise a complaint?

If you have any concerns about how we are processing your data, then please contact Julie at julie@bodyworkspilates.co.uk / 07941 428190.

Cookies

What is a Cookie?

A ‘cookie’ is a piece of information that is stored on your computer’s hard drive and which records how you move your way around a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes.

Cookies are used by nearly all websites and do not harm your system.

f you want to check or change what types of cookies you accept, this can usually be altered within your browser settings. You can block cookies at any time by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.

How do we use Cookies?

We use cookies to track your use of our website. This enables us to understand how you use the site and track any patterns with regards how you are using our website. This helps us to develop and improve our website as well as products and / or services in response to what you might need or want.

Cookies are either…

Session cookies: these are only stored on your computer during your web session and are automatically deleted when you close your browser – they usually store an anonymous session ID allowing you to browse a website without having to log in to each page but they do not collect any personal data from your computer; or

Persistent cookies: a persistent cookie is stored as a file on your computer and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again. We use persistent cookies for Google Analytics.

Cookies can also be categorised as follows:

Strictly necessary cookies: These cookies are essential to enable you to use the website effectively, such as when buying a product and / or service, and therefore cannot be turned off. Without these cookies, the services available to you on our website cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.

Performance cookies: These cookies enable us to monitor and improve the performance of our website. For example, they allow us to count visits, identify traffic sources and see which parts of the site are most popular.